The Top Industries Where Print Security Is Paramount
Any business that uses a printer needs to have practices in place to protect consumer information and private data. There are certain industries, however, where securing the printers must be top of mind.
More than any other sector in Australia, the healthcare industry is the most at risk for data breaches, according to this 2018 report from the Office of the Australian Information Commissioner.
The healthcare industry combines the two factors that can put an institution at risk for print security—a high-activity environment and a high volume of print needs. Even in smaller doctors’ offices, medical professionals frequently use printers to provide patients with information, produce prescriptions, and file reports. In large hospitals, an enormous amount of paperwork passes through printers daily. All of these documents are highly sensitive, and so ensuring they are well protected when being transferred from a computer or mobile device to a printer is essential. Healthcare workers also must ensure that documents, once printed, are protected from prying eyes.
Similar to the healthcare sector, the legal sector deals with a large number of very sensitive documents that must be printed for clients and lawyers to use in their day-to-day jobs. Data leaks and breaches could have massive knock-on effects that could jeopardise the very foundation of the justice system.
Lawyers frequently have to travel to courthouses and other law firms for meetings and hearings, which means they may also be printing on unfamiliar networks or locations. This is why it’s essential that legal professionals have a sound understanding of proper print security—they must have confidence when using their own printers, and know when it is safe to print on a machine that isn’t within their own offices.
If there is one sector that involves a lot of paperwork, it’s accounting. Both independent accountants and those who work within a business have to deal with a lot of paper coming and going, and keeping it secure and organised is of utmost importance.
Sensitive financial information could put a business and its clients at risk if it is exposed to the wrong people. Often, this information has to be saved for years, which means that accountants must have a proper process in plan to safely store documents after they’ve been printed. One of the best methods for this is to encrypt the data and store it on a remote server—a service many managed print solutions offer.
There may be no sector that deals with more sensitive information than government. From the ATO to parliament to the Australian Secret Intelligence Service, the amount of private and highly sensitive documents dealt with by government bodies is mind-boggling. Not to mention, government offices are constantly under the threat of cyber-attacks from those who want to steal state secrets—and unsecure printers would be a prime target.
Not long ago, the Prime Minister’s office was caught up in a scandal when sensitive files showed up in a filing cabinet at a second-hand shop. This incident illustrates the importance of keeping files safe and secure where they belong—and that starts by making sure the machines responsible for printing and storing sensitive documents are protected with intelligent security systems.
Last but not least, educational institutions can also be put at risk if they don’t maintain proper security within their printing environment. All schools—from primary schools all the way up to universities—contain sensitive documents about their students and staff. Educational institutions also have a lot of moving parts, with many people using multiple printers for different purposes. The more people who use a single machine, the more at risk it becomes to threats like unauthorised changes to settings. Leaving documents on the printer, where anyone can see them, could put important documents like student grades, medical backgrounds or copy written material at risk.
Schools need to make sure that their staff members are trained on proper print security practices, and they also must ensure their printers are installed with the highest security measures in place.
What to do if your printers aren’t secure
If you work in one of these industries and you aren’t sure whether your printers are safe and secure, CSG can help. Our HP experts can help you not only choose the best printer for your office needs, but also get it set up with all of the best security practices in place from the start. Get in touch with us today if you’d like to discuss your printer environment.